Masonic Village at Sewickley, PA
  • Sewickley, PA, USA
  • Full Time Day

Masonic Villages of Pennsylvania - Sewickley Campus - is immediately hiring a Full Time Day Administrative Assistant/Scheduler.

With over 145 years of providing award-winning care and services across the state of PA, Masonic Villages is driven by our Mission of Love to assists individuals in realizing their potential and enjoying the highest possible quality of life.

Why Choose Masonic Villages:

Each campus is supported by corporate leaders who are fully invested in the mission and to hiring like-minded individuals who are committed to providing heartfelt customer service and invested in contributing to our team environment. When you join our team you can expect:

  • Industry-leading benefits that start day one, like a $0 cost medical coverage option
  • Competitive pay rates to attract the best talent
  • Tuition and Educational Reimbursement
  • A commitment to growing our leaders, with at least 50% of our leadership positions being filled internally

What You'll Do:

As a Administrative Assistant/Scheduler, you will carry out our Mission of Love by providing comprehensive and diversified administrative support services in a professional and organized manner with an emphasis on scheduling functions, from daily scheduling to cyclical scheduling, timekeeping and payroll.

Our Administrative Assistant/Scheduler is responsible for the following:

  • Provides professional Administrative support to the DON and ADON with additional administrative support during the annual DOH survey process.
  • Coordinate and develop time schedules using guidelines in place to provide optimum staffing based on regulations and approved budget. Maintain master staffing through Scheduling Software. Coordinate staffing needs at special times such as seminars, Competency Fairs, in-service days, etc.
  • Review Nursing Department payroll and time in Kronos. Enter scheduled time off, compensatory time used for call offs and missed punches. Make necessary adjustments. Delete call offs, make staffing changes between neighborhoods. Consult with DON/ADON/Nurse Managers regarding staffing situations.
  • Demonstrates ability to develop and maintain accurate records for scheduling and payroll processing and data collection using standard office software. Collaborates with staff and others to produce results of tracking in an accurate and time-sensitive manner.
  • Provide ongoing assistance to employees relative to their schedules. Make daily scheduling adjustments due to employee illnesses and absenteeism. Monitor staffing as it relates to resident census and daily needs. Make calls or talk with nursing personnel when there are staffing shortages according to Kronos guidelines.
  • Assists with taking call offs and follow through with notifying the Nurse Managers of the appropriate neighborhoods.
  • Maintains current files on all nursing employees to include assuring all licenses are current and entry of all nursing staff license entry into Workday and create and process Activity and Change Forms
  • Promptly reports to work on assigned shifts according to posted schedule or special requests. Communicates according to policy when an absence/tardiness occurs. Occasionally varies schedule to be accessible to all shifts.

What You Have:

  • High School graduate or equivalent.
  • Ability to type 55 wpm accurately and operate a personal computer required. Ability to operate a typewriter and photocopier required.
  • Organizational ability and clerical experience required. Business courses or background preferred.
  • Current knowledge of office software, i.e., Microsoft Word and Excel preferred.

We are proud to be an equal opportunity employer.

Learn more about working at Masonic Villages of PA at our careers page:

Full Job Description
Masonic Village at Sewickley, PA
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